Accommodation

A111 Power of Conference Service Ltd., has been appointed as the housing agency for the Congress of European Society of Ophthalmology SOE 2017, taking place 10–13 June 2017 in Barcelona, Spain.

A111 Power of Conference Service Ltd., has acquired best rates, in different price categories, for conference delegates and groups.  Accommodation will be sold on a first come, first served basis. Early booking is thus highly recommended. All rates are in Euros and include breakfast and taxes.

Official Housing Agency

For any questions regarding accommodation please contact:

Jessica Evans or Cristina Fernandez

SOE 2017 Accommodation Department

A111 Power of Conference Service Ltd.

Email: SOE2017@a111.com

Telephone: + 44 (0)20 7305 5279

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Rooms are available in different price ranges. All rates are in EUR including breakfast, VAT and city tax. 

Hotel Category Single Room Double room
A EUR 273-349 EUR 295-395
B EUR 205-237 EUR 222-275
C EUR 123-195 EUR 140-218

List of hotels  

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For hotel descriptions Click here 

Hotel Location

A variety of hotels have been selected and rooms pre-reserved for conference delegates. Some hotels are located in the city centre, around the CCIB as well as between the city centre and the CCIB.

Google Map IconTo view where the hotels are located please click here.

Individual room reservations

All reservations must be made online via the accommodation booking link. After your reservation is completed, you will receive a reservation acknowledgement email. Once the required deposit payment is received an invoice/confirmation is sent.

All changes can be made online by the guest or in writing to A111. It is not possible to make changes on the phone or directly with the hotel. Please do not send any payments to the hotel directly.

Full payment must be received by 27 April 2017. If the balance is not received the reservation will be cancelled and the deposit is forfeited. We will send reminder emails leading up to payment deadlines. Please add soe2017@a111.com to your contact list to ensure you receive them.

For reservations as of 28 April 2017 a late booking fee of 40 EUR applies.

Deposit payments

To guarantee your reservation a deposit payment is required upon booking. Reservations without the applicable deposit payment will be cancelled.

  • Upon booking, an initial deposit of EUR 80 per room is required.
  • By 20 February 2017 a second deposit of EUR 200 is due.
  • Full payment is due by 27 April 2017.

Payment options

Payment can be made by Credit Card (Visa, Amex and MasterCard) or Bank Transfer.

After 28 April 2017 payment can only be made by credit card upon booking and full payment applies.

Bank Details:

Deposit by Bank Transfer must be received within 10 days after reservation is submitted.

For bank transfers, all bank fees and money transfer costs must be prepaid by the transmitter.

Please include the booking number, SOE 2017, and the guest name as a reference on all bank transfers.

Please transfer the amount due to the following account:

Account holder: A111 Power of Conference Service Ltd.
Address: 300 – 422 Richards Street, Vancouver, BC Canada
Bank account nr: 8713505
Branch No: 003
IBAN: 07940-003-8713505
Transit No: 07940
Bank: RBC Royal Bank of Canada
BIC/ SWIFT: ROYCCAT2
Payment Center: Toronto

An invoice is available upon request, should you need one please email A111 Power of Conference Service Ltd at SOE2017@a111.com.

Changes and cancellations

Changes to an existing reservation can be made online for free until 27 April 2017. Please use the link provided in the acknowledgement email received upon booking.

As of 28 April 2017 online changes are no longer possible and must be made in writing to A111 Power of Conference Service. Please note changes done through the Housing Agency are subject to a handling fee of EUR 15.

Cancellations must be made in writing to A111 Power of Conference Service Ltd. Cancellations before 27 April 2017 are subject to a handling fee of EUR 80.

From 28 April – 23 May 2017, 50% of the room value will be charged for all cancellations. This also applies to the cancellation of individual nights. As of 24 May 2017 full payment will be charged for cancellation or decreasing number of nights.

Group bookings

For requests of more than 10 rooms, a group contract will be established. Please note different conditions than outlined below will apply.

Rooms are being offered to various companies simultaneously and are sold on a first come, first served basis. Early reservations are highly recommended to ensure your booking request can be met. Having received your written confirmation with your full postal address, we will establish a room allocation contract together with an invoice for the first deposit.

For group bookings please contact A111 Power of Conference Service Ltd. at SOE2017@a111.com.

Transport

SOE 2017 will not organise shuttles buses from the hotels to the congress venue. We recommend all delegates to use the Barcelona Public Transport System which is a very effective and inexpensive public transportation system.

Insurance/Visas/Liability/Force Majeure

Travel Cancellation Insurance: If an illness, injury or another unexpected event forces you to cancel your plans before you leave, cut your trip short or delay your return home, you could lose your full prepayment for accommodation. We therefore highly recommend having “travel cancellation and interruption coverage insurance” in case of emergency as a financial protection.

Visa Requests: It is the delegate’s responsibility to request an entry visa and all accompanying documents to enter the country in a timely manner. No refunds will be made if the reservation has to be cancelled due to a denied visa request after the cancellation deadline.

Liability: A111 Power of Conference Service Ltd shall be held liable in the framework of a duty of care as a respectable businessman according to statutory provisions. The liability of A111 Power of Conference Service Ltd – for whatever legal reason – shall be limited to intent and gross negligence. The liability of commissioned service providers shall remain unaffected by this. The delegate shall take part in the conference at his/her own risk. Oral agreements shall not be binding if these have not been confirmed in writing by A111 Power of Conference Service Ltd.

Force Majeure: In the event that the conference cannot be held or is postponed due to events beyond the control of the conference organisers (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the conference organisers, A111 and the conference organisers cannot be held liable for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, financial losses, etc.

The participant acknowledges that he/she has no right to lodge damage claims against A111 and/or the conference organisers should he/she not be able to attend the meeting due to cancelled or delayed travel means caused by Force Majeure. With his/her reservation, the participant accepts this provision. Under these circumstances, the conference organisers reserve the right to either retain the entire payment for accommodation booking, or to reimburse the delegate after deducting costs already incurred and which could not be recovered from third parties. It is therefore recommended that you take out personal insurance.

Please note:
There are an increasing number of fraudulent websites that impersonate SOE 2017. We would like to alert all participants to be aware of possible scams and to strongly advise you to only use the official SOE 2017 Website www.soe2017.org as well as the official SOE 2017 accommodation agency A111.
Any other companies are in no way connected with SOE 2017, the European Society of Ophthalmology or A111 and we therefore cannot vouch for the services they are offering. We strongly advise you to not share any credit card details with them. Unfortunately, these fraudulent websites cannot be prevented and we sincerely regret all your inconveniences